Philippine E-Journals

A Data Repository System for the Information Technology Department using Google Site

Alaina Thea V. Concepcion

Discipline: Education

 

Abstract:

The study describes the development of the data repository sys-tem for Bulacan State University’s Department of Information Technology that was accomplished using Google Sites. The system is an orderly, accessible mechanism for storage, conservation, and administration of digital resources. Quantitative research was conducted to utilize questionnaires and document analysis to in-vestigate whether there is a need for a central repository. The re-spondents were randomly chosen using simple random sampling, and they comprised domain experts and department members who were lecturers. The repository was analyzed using the ISO 25010:2011 method to optimize the appreciable challenges pre-sented in document fixing, including duplicating files and links, the lack of ample space, data corruption, the inadequacy of key-words in the search, and the issue of migration. Using Google Sites to implement it, thus making the system more accessible and us-able thus this can be a practical example of a departmental docu-ment repository. It supports its purpose in improving productiv-ity, accessibility, and long-term preservation. The study demon-strates that the use of the developed system largely reduces er-rors associated with document management and presents an or-ganized, efficacious, and dependable central mechanism in ad-dressing the common challenges in digital resource conservation and retrieval.